1. Begin with a Clear Subject Line: Be specific and concise about the purpose of the email, like “International Travel Arrangements for [Name/Event].”

2. Greet the Recipient: Start with a polite greeting to set a professional tone.

3. Provide Detailed Itinerary: Outline all important details such as travel dates, flight times, hotel reservations, ground transportation, and any meetings or events scheduled.

4. Visa Requirements: Clearly state if a visa is needed for the destination and provide guidance on obtaining one if required. Include any necessary supporting documents or invitation letters.

5. Logistics & Contact Information: Include contact details of relevant people, emergency contacts, local representatives, and important phone numbers in case of any issues.

6. Travel Policies: Mention any company travel policies or guidelines the recipient needs to follow.

7. Attachments: Attach copies of relevant documents like flight itineraries, accommodation reservations, and important contact information.

8. Follow-Up Action: Encourage the recipient to confirm receipt of the email, acknowledge understanding, and ask for any clarifications.

9. Politely Sign Off: End the email with a professional closing and your contact information for any further queries.

Remember to proofread the email for accuracy, clarity, and professionalism before sending.